Paper Submission and Formats

Accepted papers

Format: IEEE Conference US letter format.

Template available at:

Page limit: 6 pages, up to 2 extra pages at €100 per extra page.

Accepted posters

Format: No specific format is required except for maximum size 82x116 cm (32.3x45.7 inches) and portrait format.

Additional Instructions: Authors of posters are required to submit a paper (see format and deadline submission for papers) and to bring their printed poster(s) to the poster sessions.


Submission of papers

The deadline for the submission of the final paper is October 26th.

To submit your paper, please follow the steps below:

1. Registration

Registration is mandatory for all accepted papers before submitting the manuscript. At least one author of each accepted paper must register to and attend the conference. Please complete your registration for conference participation and pay the designated registration fee.

Registrated authors can submit up to 3 papers.

2. Converting Manuscript into IEEE compatible PDF file

In order to ensure that your pdf file is IEEE Xplore compatible, please use IEEE PDF eXpress site to convert your manuscript into a PDF file. If you have already converted your manuscript into a PDF file, you may check if the file is IEEE compatible through this site:

Instructions for First-time users:

  1. Select the "New User - Click Here" link. Please note that in order to access the service, you need to allow the use of cookies from the PDF eXpress web site.
  2. Conference ID: 43408XP
  3. Enter your email address
  4. Choose a password
  5. Fill in information as required.

After completing the form, a page confirmation will be displayed on your screen and you will received an email confirmation.

Instructions for Previous users of PDF eXpress or IEEE PDF eXpress Plus

  1. Enter same email address and password that you have used for previous conferences.
  2. Verify that your contact information is still valid.

Log in to IEEE PDF eXpress and create an IEEE Xplore®-compatible PDF file of your paper.
The conference ID is: 43408XP

a. For each conference paper, click “Create New Title”.
b. Enter the paper title.
c. Click “Submit File for Checking or Converting”. Only PDFs using IEEE PDF eXpress will be accepted.
d. Click Browse, select your file, and click “Upload File”.
e. Check file details and click "Continue".
f. You will receive an email confirmation of successful upload.
g. After successfully converting your file into an IEEE Xplore compatible PDF, your final manuscript will be available in your PDF eXpress Plus account.
h. The file available in PDF eXpress site is the one that you must upload to the AUV 2018 conference submission form.

3. Paper Upload

Once you have successfully converted your manuscript into an IEEE compatible PDF file, you can upload the manuscript in the form below.

Paper Submission


Copyright Transfer Process

Inclusion of your paper in the Conference Proceedings requires assignment of copyright to the sponsoring Society, IEEE OES. Later, authors will be sent emails with links and credentials to access their individual electronic IEEE Copyright Form (eCFs) and complete the copyright transfer process.